Last updated 11 November 2026
1. Who we are
Vexin Agency (“Vexin”, “we”) is the data controller for the personal data described here. Our studio is in Istanbul, Türkiye. You can reach us about anything in this notice at info@vexin.agency.
2. What we collect
Only what you choose to give us:
- When you book a call: your name, email, the slot you choose, your time zone and any notes you add. The calendar on our Book a call page is run by Cal.com.
- When you email or call us: your contact details and whatever you write or tell us.
- When you visit the site: the technical data our hosting provider logs automatically, such as IP address, browser and pages visited. We don’t run advertising trackers.
3. Why we use it, and on what basis
- To answer your enquiry and prepare a proposal. This is needed to take steps toward a contract you’ve asked about (KVKK Article 5(2)(c)).
- To keep a record of our conversations and protect our business. This is our legitimate interest (Article 5(2)(f)), and we keep it proportionate.
- To meet legal duties, such as accounting and tax records if we work together (Article 5(2)(ç)).
We won’t add you to a newsletter or send marketing unless you clearly ask for it.
4. Who receives it
Your details are seen only by the Vexin team handling your request. We use trusted service providers to host this website and to run our email and calendar, and they process data only on our instructions. Some of these providers may store data on servers outside Türkiye. Where that happens, we transfer it only as Article 9 of KVKK allows. We never sell your data.
Calendar bookings: Cal.com. If you book a call through our calendar, the details you enter go to Cal.com, Inc., a company based in the United States, which sends the confirmation and creates the Google Meet link for the call. The calendar is loaded from Cal.com only on our Book a call page, and your details reach it only if you book. Cal.com’s own privacy policy explains how it handles data.
5. How long we keep it
If we don’t end up working together, we delete your enquiry within two years of our last contact. If we do, we keep project records for as long as the contract and Turkish law require, then delete or anonymise them.
6. Your rights
Under Article 11 of KVKK you can ask us to:
- tell you whether we hold personal data about you, and give you details of it;
- explain why we use it and whether we use it for that purpose;
- tell you who in Türkiye or abroad has received it;
- correct it if it’s incomplete or wrong, and delete or destroy it;
- let the people we shared it with know about any correction or deletion;
- reconsider a result reached only through automated analysis that works against you;
- compensate you if unlawful processing has caused you harm.
Email your request to info@vexin.agency. We answer within 30 days, free of charge. If you aren’t satisfied, you can complain to the Personal Data Protection Authority (KVKK Kurumu).
7. Changes
If we change how we use personal data, we’ll update this page and the date at the top.